Service Plan/Proportionate Share Procedures
Determining Proportionate Share Procedures:
How CCSS consults with private schools throughout the year and how to determine the number of private school students? Per State Rules 160-4-7-.13 page 4
- Fall and Spring Private School Meetings - Discuss Child Find Process and Proportionate Share
- CCSS meets with private schools in the fall and spring for federal programs private school consultation and to discuss the child find process. Meet individually as requested.
- The district explains the Child Find process, how consultation will take place, and discusses how services will be delivered for the school year.
- A letter is sent to private and home school representatives each year to inform them of these meetings and to submit names of any students with disabilities for proportionate share numbers. A survey is sent as well. A notice is published in the newspaper of the upcoming meeting and on our website.
- At the spring meeting, proportionate share services are discussed and determined for the upcoming school year.
- Consultation Letters and Input mailed to private school and private school parents -
- CCSS mails a letter and survey to private schools in the fall to consult with private schools regarding the number of students attending with disabilities and regarding any questions or input regarding referrals and the child find process.
- A second consultation letter and survey is sent after the first semester end to request input regarding proportionate share services and to provide a reminder of proportionate share services.
- A third consultation letter will be mailed in August, October, and March of each year to confirm the students being counted are within district line and still attending a private/home school in the district.
- Proportionate Share Student Spreadsheet is maintained by CCSS with all SWD withdrawn to private school and update in the fall and spring for return enrollments, moves, and input from private letters sent.
- Information is posted on our county and special education website and in newspaper.
Upcoming Proportionate Share Meeting:
- The meeting for the 2019-2020 school year was held on Tuesday, April 30th, 2019 at 2:00 PM at 167 Werz Industrial Blvd., Newnan, GA. At this meeting, the Coweta County Special Education Department met with private school representatives and parents of parentally-placed private school students with disabilities in order to discuss the child find process, the determination of how the proportionate share funds are calculated, how to meaningfully participate throughout the school year, and determine the special education and related services to be provided for private school students with disabilities. Powerpoint from Meeting
- Timely and Meaningful Consultation and Proportionate Share Determination PowerPoint from April 30th, 2019 Meeting - Presentation includes the consultation process, child find process, proportionate share, dispute and appeals process, appropriation of funds, how numbers were determined and services determined for 2019-2020.
Proportionate Share Services Determined for 2019-2020:
- For any disability ages 3 to 21 - Provide 5 or more group trainings (pending available funds after speech services) for private school teachers and parents on social/behavior needs, sensory processing, and executive functioning.
- For ages 7 and up (as of Sept 1)- Continue speech once a week for 30 minutes a week for the students already on a service plan. Students must already be on a service plan to continue for the 19-20 school year.
- For ages 6 and under (as of Sept 1) - Continue speech once a week for 30 minutes a week at a location determined by the speech language pathologist based on the schedule and school day schedule for the student.
- For ages 3 - 5 - Continue with speech once a week for 30 minutes a week at location determined by speech language pathologist based on schedule and school day schedule for the student.
Once Proportionate Share Funds are spent, services may be discontinued for the remainder of the school year if determined as necessary by the district. Districts are not required to spend above the Proportionate Share funds amount on private school services. There may be a waiting list for speech services through a Service Plan, so prior to offering a Service Plan, the eligibility team will contact the Special Education Office to determine if there is space available for services based on the school system's proportionate share. If space is available, then a Service Plan will be written to provide speech services. The IEP will be reviewed and written annually. If the student does not enroll, a new Service Plan will be written after the annual review is developed as long as the student remains eligible.
Proportionate Share Meeting for 2018-2019 Services:
This meeting was held on Thursday, April 26th, 2018 at 3:00 pm to explain this process, consider stakeholder input, and to determine proportionate share services for the 18-19 school year. The meeting was held at the Coweta County Central Office at 167 Werz Industrial Blvd. If you were unable to atend, you may call the Special Education Office at 770-254-2810 to discuss the process and any questions you may have.
PowerPoint from Proportionate Share Meeting on April 26, 2018
As decided at the meeting on April 26, 2018, these funds for 2018-2019 school year will go toward providing:
- Speech/language 30 minutes a week for ages 5 – 21
- 5-21 speech services will be separate class in service provider location as determined by the SLP's schedule
- Speech/language 30 minutes a week for ages 3 – 5
- 3-5 preschool services can be collaborative service or separate class service at private school or service provider location as determined by the SLP schedule
- Preschool SDD Special Ed Services 30 minutes a week ages 3 - 5
Once the Proportionate Share funds are spent, services may be discontinued for the remainder of the year if determined as necessary by the district. Districts are not required to spend above the Proportionate Share amount on private school services.
There may be a waiting list for speech services through a Service Plan, so prior to offering a Service Plan, the eligibility team will contact the Special Education Office to determine if there is space available for services based on the school system's proportionate share. If space is available, then a Service Plan will be written to provide speech services. The IEP will be reviewed and written annually. If the student does not enroll, a new Service Plan will be written after the annual review is developed as long as the student remains eligible.